Uploading supporting documents with the GST refund application

in GST Consultancy

Introduction:

As we are aware that a new refund module is live on GSTN portal from 26-10-2019. Now all refund applications volition be filed online on GSTN portal. We demand to upload all documents with the GST refund application online.  This is a claiming and many taxpayers were facing issues. This advisory is issued by GSTIN for uploading the documents with the GST refund awarding.

Tips for Scanning Documents and Reducing File Size for uploading supporting documents with the GST refund application

Taxpayers are expected to upload the supporting documents while filing their refund awarding (Form GST RFD-01). The GST Common Portal allows taxpayers to upload 4 documents upwardly to 5 MB each (total twenty MB).

What is a document?

The document here does non mean one invoice or i credit/debit note only a set of invoices or credit/debit notes scanned together and then that the size of scanned certificate containing them is less than or equal to 5 MB.

Is in that location a limit on number of invoices, credit/debit notes etc. in a scanned document?

There is no limit to the number of invoices/credit notes etc. You can scan and upload, till size of the scanned document containing multiple pages is less than or equal to five MB.

How can multiple invoices/ debit/ credit notes be included in one certificate?

Some scanners tin can browse multiple documents and convert the images into a single pdf document. Whereas some scanners allow only one scan at a time. For such scanners, the taxpayers can scan the invoices/ debit/ credit notes, insert them sequentially in one give-and-take document and save the word document in PDF format. It is advised that the size of the scanned invoices/ debit/ credit notes be kept low.

How to discover size of your certificate?

To find out the size of your browse/ document, right-click on the thumbnail of your scan in the Document Viewer and select "Properties." Look for the number abreast "File Size." If your scan is too large (larger than 5MB), try one or more than of the post-obit to reduce the file size. How to browse the document to a lower quality file blazon: 1. When the window "Scanning From The Scan Picture show/Document/Motion picture" opens, select your preferred File Blazon like jpeg, pdf, png, tiff etc. PDF files are small in size

documents with the GST refund application

How to browse the document at a lower resolution?

1. When the window "Scanning From the Scan Picture/Certificate/Pic" opens, click "Browse Document Settings." 2. Accommodate the number of the Resolution (dpi). We recommend a resolution of 100 dpi. Scanning in Line Art scan manner or Grayscale scan mode will also result in a lower resolution document. three. Select "online publishing" selection when saving every bit PDF since this will reduce the file size.

documents with the GST refund application

How to save the file as a PDF and reduce the file size

1. Open up your browse (pdf)

2. Choose < "Advanced" > PDF Optimizer

three. Click on "OK" then name and save the file

4. The file size will automatically exist reduced when saved

Please note, if the file size is already every bit pocket-sized every bit possible, this command has no event. Can mobile based scanning apps be used for scanning the invoices/ debit/ credit notes. Mobile phone based scanning apps like 'Cam Scanner' can also be used for scanning the invoices/ debit/ credit notes. The taxpayers can easily browse multiple invoices/ debit/ credit notes through such mobile applications and get the output in a consolidated PDF which can exist uploaded with the refund application.

Notes:

 If one uses 100 DPI in setting of scanner, an A-4 size newspaper can be scanned with 100 KB size and thus more than 50 A-4 documents can be scanned in one pdf document.

 To facilitate scanning multi-folio documents, nosotros recommend using a scanner that can automatically scan multiple pages and salvage them as a unmarried PDF file.

 Club the supporting document by importance and relevance

 In case of any dubiety, please call our Helpdesk which tin guide you lot on how to browse and upload multiple documents.

Thus you can file refund application easily with this advisory.